Library Guidelines



Kyambogo University Library Service is the nerve center of all academic activities in the University. It provides a range of information resources and facilities.

Library Rules and Regulations

1. Working Hours

i) During Semester:

Monday ├óÔé¼ÔÇ£ Friday
9.00 a.m ├óÔé¼ÔÇ£ 10.45 p.m

Saturdays & Sundays
9.00 a.m ├óÔé¼ÔÇ£ 6.00 p.m

ii) During Holidays

Monday ├óÔé¼ÔÇ£ Friday
9.00 a.m ├óÔé¼ÔÇ£ 12.45p.m
2.00 p.m ├óÔé¼ÔÇ£ 5.00 p.m

iii) The Library remains closed on public holidays

Definition of Book

In these rules, the term ├óÔé¼╦£BOOK├óÔé¼Ôäó covers all Library Reading Materials.


2.1 All present students and staff of Kyambogo University are entitled to use the Library as readers and borrowers, only after Registration as Library users.

2.2 Former students of ITEK and UPK who completed a regular course of study may apply to the University Librarian for individual reading and borrowing upon payment of the prescribed dues. The applicant will be required to give someone known to the University as a Referee.

2.3 Others intending to become external members (individual and/or institutional), will also be required to submit a written application to the University Librarian for such membership, giving someone well known to the University as a Referee.

2.4 External membership of the Library will consist of the following six categories:

2.4.1 Family of Staff; Annual subscription of US$3 (three) or its equivalent per person (excludes borrowing rights).

2.4.2 Alumni of ITEK or UPK ├óÔé¼ÔÇ£ Annual subscription of US$30) Thirty or its equivalent plus a Referee (includes borrowing rights).

2.4.3 Present individual students and staff of Institutions affiliated to Kyambogo University, Annual subscription of US$10 (ten) or equivalent (includes borrowing rights). Application must be written through the Institute├óÔé¼Ôäós Librarian or the Lecturer responsible for Library Service.

2.4.4 Other individuals ├óÔé¼ÔÇ£ Annual Subscription US$50 (fifty) or equivalent (includes borrowing rights).

2.4.5 Casual users ├óÔé¼ÔÇ£ user charge of US$5 (five) or equivalent per visit.

2.4.6 Institutional Membership ├óÔé¼ÔÇ£ Annual subscription of US$100 (One hundred) or equivalent (includes Bibliographic, Reference and Current Awareness Services).


3.1 At the end of each Academic year for students.

3.2 On leaving employment of the University for staff.

3.3 On expiry of twelve Calendar months (one year) from the date of registration for external membership.


No person may borrow books from the Library until he/she has signed a Library registration form agreeing to abide by these Rules and Regulations. A copy of these Rules and Regulations will be availed to each prospective Library User on registration. On registration, a reader will be issued with Borrowing cards for:

4.1 Staff 6 Cards
4.2 Students 4 Cards
4.3 Others 2 Cards (For those categories with borrowing rights).


5.1 Borrowing cards are not inter-changeable. Therefore, a borrower remains responsible for a book as long as the borrowing form remains un-cancelled.

5.2 Lost borrowing cards must be reported to the University Librarian
in writing. Duplicate borrowing cards (in lieu of those reported lost) may be issued upon payment of US$1 (one) per card.
Notwithstanding such replacement, the reader will still be held responsible for any book borrowed on the

original card(s).

5.3 Academic staff of the University may borrow up to 6 volumes at a time for a period of four weeks or one vacation (except end of Academic Year long vacation).

5.1 Students of the University may borrow up to (4) four volumes at a time
for a period of two weeks or one vacation (except at the end of Academic Year.

5.5 Administrative and Technical staff of the University may borrow up to
Four (4) volumes at a time for a period of three (3) weeks.

5.6 An external borrower may borrow up to two (2) volumes at a time for
a period of four (4) weeks.

5.7 Books in excess of the above-stipulated numbers may be borrowed only in very exceptional circumstances and by written permission of the University Librarian.

5.8. A fine of Shs.100 (one hundred) per day reviewable periodically will be charged on every book retained beyond

the permitted loan period. Receipts will be issued for the payment.

5.9. Fines and charges for lost/damaged books will be regarded as debts to the University and in case of non-payment, a defaulter will be liable to disciplinary action.

5.10. Provided that the book is not reserved by another reader, a loan can be renewed but for not more than two consecutive times.

5.11. Any lost book(s) will have to be replaced either in kind or the cost of the book plus an administrative charge of 20% of the cost of the book.

5.12 Clearance certificate will not be issued unless all borrowed book(s) are returned. All lost books must be replaced by the borrower as in 5.11 above.


6.1 Silence is to be observed in all public reading areas.
6.1.1 Mobile phones should be switched off when in the Library.

6.2 Bags, briefcases, metallic containers, umbrellas, overcoats, etc., must be left in the place provided for the purpose at the circulation desk at a fee of Shs.100 (one hundred) per item per entry, reviewable periodically. Such items must be securely locked or protected, as the Library will not be responsible for their contents. However, before locking, the owner may be required to show the staff on duty the contents in the bag, brief case, etc.

6.3 Smoking and consumption of food and drinks in the library are forbidden.

6.4 Reservation of seats in the Library is not permitted. The Library staff may remove books and other personal effects left for any length of time on chairs and tables. The Library accepts no responsibility for personal belongings left lying on reading tables.

6.5 Books consulted within the Library should be left on the tables after use and not replaced on the shelves by readers. Please do not reshelf books.

6.6 All readers leaving the Library in possession of books, papers, folders/Box files, etc., must show them to the Library Attendant or any members of the Library staff for checking at the point of exit.

6.7 Any disorderly or improper conduct or breach of these rules and regulations will render the reader or borrower concerned liable to suspension from the use of the Library, not withstanding any other appropriate action.

6.8 A suspended user shall re-apply in writing to the University Librarian for re-admission to Library membership.

6.9 These rules and regulations are subject to revision either in full or in part at any time.

7. These Library rules and regulations apply uniformly to all sub-libraries/resource centers of Kyambogo University.


In your interest and in the interest of future Library users, you are advised to be security conscious. Be vigilant while in the Library. The reader next to you may be a thief or a mutilator of a very valuable book/document please report anyone you suspect of any wrong doing to any Library staff around.


Just in case you are unable to get what you want from Kyambogo University Library Service, try any of the following:

1. Makerere University

2. The British council Library located:
Ground Floor, Rwenzori courts
Plot 2 & 4A Nakasero Road, Kampala.

3. The American Information Centre
Located at the American Embassy Building,
Gaba Road, Kampala.

4. The Women├óÔé¼Ôäós International Cross Cultural Exchange (SIS/WICCE) Library
Plot 32 Bukoto Street, Kamwokya, Kampala.

5. World Bank Library
First Floor Rwenzori House

6. Public Libraries Board Library
11 Bombo Road (Entrance on Buganda Road)

7. Kampala Library
City Council Building

8. Kawanda Agricultural Research Station, Kawanda

9. Namulonge Agricultural and Animal Research Institute, Namulonge

10. Uganda Christian University, Mukono

11. Centre for Basic Research, Kololo ├óÔé¼ÔÇ£ Kampala

12. A number of Government Ministries, Banks, Schools and Colleges in and around Kampala do have Libraries. The staff in these places would be happy to assist you. In some places, please be prepared to pay a small fee to use their facilities.

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