Wednesday, 13 June 2018 08:09

Vacancy Announcement June 2018 Featured

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Directorate of Human Resources

P.O. BOX 1 KYAMBOGO

Tel: 0414-286452/8/285001, Fax: 0414-220464

Email: This email address is being protected from spambots. You need JavaScript enabled to view it. / www.kyu.ac.ug


 

Vacancy Announcement

Kyambogo University is a public university, established in 2003 following the merger of the former Institute of Teacher Education Kyambogo (ITEK), Uganda Polytechnic Kyambogo (UPK), and Uganda National Institute for Special Education (UNISE). The University Campus is located on Kyambogo Hill in the capital city, Kampala. Kyambogo University is the second largest university in Uganda with more than 20,000 students.

Kyambogo University is a unique institution which has adopted an integrated approach to education, focusing on vocationalising education at all levels. The University has embraced the fields of science and technology, humanities, business management and entrepreneurship, education and teacher development as well as special needs education.

To achieve its mission and strategic goals, Kyambogo University seeks to fill the following positions on permanent terms: Please visit www.kyu.ac.ug/jobs to download the complete and detailed job advert.

 S/NO

POSITION

SALARY SCALE

VACANCIES
1  Deputy Bursar

M4

1
 2  Senior Public Relations Officer

M5

1
 3  Assistant Secretary

M6

1
4 Administrative Assistant

M7

7
5  Administrative Secretary

M7

4
 6 Accounts Assistant

M12

2
 7 Laboratory Technologist M7 1
 8    
     

 

 

 

 

 

 

 

 

 

 

HOW TO APPLY FOR THE POSITION

  1. Interested persons who meet the minimum requirements should submit their applications together with the following:

(a) A detailed and up-to-date Curriculum Vitae.

(b) Certified copies of academic transcripts, certificates, and professional qualifications, appointment letters, and in case of health workers; registration certificates and valid practicing license from relevant professional bodies.

(c) Names and addresses of three referees.

(d) Copies of the National Identity Card, birth certificate or copies of relevant pages of the passport and National ID indicating the applicant’s date of birth.

  1. Sealed application should be sent to the address below not later than Friday, 29th June 2018, 5:00 pm East African Time.

DIRECTOR HUMAN RESOURCES

KYAMBOGO UNIVERSITY

SECOND FLOOR, ADMINISTRATION BLOCK (RECORDS OFFICE)

P.O.BOX 1,

KYAMBOGO, KAMPALA

UGANDA

Tel: +256 414 286 452

NOTE

  1. Only shortlisted candidates shall be contacted for interviews
  2. Applicants who shall not hear from Kyambogo University on completion of the selection exercise should consider themselves as unsuccessful.

Kyambogo University is an equal opportunity employer

DETAILED ADVERT

1.           JOB TITLE:          DEPUTY BURSAR – PROJECTS, BUDGETING

AND CAPITAL DEVELOPMENT (1 VACANCY)

 

Salary Scale:                  (M4)

Responsible to:     University Bursar

Responsible for:    Senior Assistant Bursar – Projects

Senior Assistant Bursar – Budgeting and Monitoring

                   Senior Assistant Bursar – Salaries and Wages

PURPOSE OF THE JOB

  • To ensure efficient and effective financial management of projects undertaken by the University and to develop appropriate strategies for budgeting and monitoring all different operations of the University.
  • To ensure efficient and effective management of payroll and timely payment of salaries and wages.

MAIN FUNCTIONS

  1. Develop appropriate strategies for budgeting and monitoring all the revenue and expenditure relating to capital development projects and operational activities.
  2. Ensure timely preparation of corporate budget and annual budget by consulting and coordinating all Deans of Faculty, Directors of School and Heads of Departments.
  3. Compile and analyse financial information to prepare entries to accounts such as cash books entry journals ad general ledger accounts.
  4. Ensure timely preparation and production of payroll.
  5. Ensure timely and accurate payment of salaries and wages.
  6. Review all financial transactions to ensure they are properly documented in accordance with accounting policies and procedures.
  7. Ensure the analysis of financial information on assets, liabilities and capital development projects to ensure that balance sheet, surplus and loss statements and other reports to summarize current and projected financial position are prepared.
  8. Audit contracts, orders, and vouchers and preparing reports to substantiate individual transactions prior to settlement.
  9. Ensure proper maintenance of financial information system to cover general ledger, job costing as well as a fixed assets management register for documenting acquisition, maintenance, valuation, depreciation, capitalization, replacement and disposal of assets.
  1. Ensure the reconciliation of all income statements against expenditure to ensure that records of income, creditors and debtors are completed at the end of each month.
  2. Review analysis of activities, costs, operations and forecast data to determine the progress of each project against budget.
  3. Prepare each project against budget.
  4. Prepare monthly and quarterly financial reports.
  5. Assist the University Bursar in preparing final accounts.

KEY OUTPUTS

  • Appropriate strategies for budgeting and monitoring revenue and expenditure developed.
  • Corporate budget timely prepared.
  • Financial information analysed.
  • Payroll timely prepared and produced.
  • Salaries and wages accurately and timely paid.
  • Financial information on assets, liabilities and capital development projects maintained and analysed.
  • Reconciliation of income statements against expenditure carried out.
  • Monthly and quarterly financial reports prepared.

PERSON SPECIFICATION

  1. Must poses a Master’s degree in Commerce, Accounting and Finance or Business Administration (accounting or Finance Option)
  2. Bachelor’s degree in Commerce, Economic (Finance Option) Accounting and Finance of Business Administration
  3. Full professional Accounting qualification such as ACCA, CPA or ICMA.
  4. Should have strong leadership and communication skills.
  5. Must be a member of a recognised professional accounting body like the Institute of Certified Public Accounts of Uganda (ICPAU) or equivalent.
  6. Three (3) years’ working experience at the level of Senior Assistant Bursar or equivalent level from a reputable organisation.
  • Age limit: must be below 55 years at the time of application
  1. JOB TITLE: SENIOR PUBLIC RELATIONS OFFICER (1 Vacancy)

Salary Scale:         M5

Responsible to:     Vice Chancellor

Responsible for:    Public Relations and Marketing Officer

PURPOSE OF THE JOB

To manage the marketing and public relations policies and strategies of the University and act as a link between the University the public and other organizations with the aim of projecting the image of the University positively

MAIN FUNCTIONS

  1. Project and promote the University image to the people and students in various institutions and schools.
  2. Oversee the development of programs to be placed in the Mass Media that will reflect the contribution of the University and its achievements in the provision of higher education.
  3. Oversee preparation and production of information about the University’s programs and activities through newsletters, bulletins, press releases and other publications
  4. Market the University programs through advertisements, exhibitions, radio and television talks, shows, and manuals or bulletins and conferences.
  5. Coordinate arrangements and preparations for University functions such as graduations.
  6. Provide feedback to Management on the opinion of the public about the University.
  7. Respond to public complaints about the University activities in accordance with the University’s communication strategy.
  8. Advise the Vice-Chancellor on the right course of action to take on major public complaints published in mass-media or in letters addressed to the Vice chancellor.
  9. Oversee the preparation of market surveys on the university’s products and services.
  1. Appraise the performance of staff in the Section and recommend appropriate action.

PERSON SPECIFICATIONS

  1. A minimum of a masters’ degree in Mass Communications, Journalism, Public Relations or a related filed from a recognized University/Institutions.
  2. A Bachelor’s degree in Mass Communication, Journalism, Public Relations or a related field from a recognized University/Institution.
  3. Should have a minimum of six years’ experience in Public Relations and Marketing related duties in a reputable public or private Organization, three of which at the level of a Public Relations/Marketing officer.
  4. Age limit: must be below 55 years old at the time of application
  5. Good communication, interpersonal and leadership skills.
  6. Should be computer literate.

3.           JOB TITLE:          ASSISTANT SECRETARY (1 Vacancy)

Salary Scale:                  (M6)

Responsible to:               Senior Assistant Secretary

Responsible for:              Administrative Assistant

                                       Administrative Secretary

Purpose: Provide sufficient, effective and timely secretarial services to the Department and Council Committees.

MAIN FUNCTIONS

  1. Assist in preparation of notices, agenda, minutes for Council and its committees.
  2. Follow-up on action for Council and its Committees.
  3. Prepare notices, agenda and serve as secretary to the Departmental meetings. Follow up on the actions for the Departmental Committees.
  4. Supervise IGU activities
  5.  Offer relief for Senior Assistant Secretary, Assistant Secretary, or Administrative Assistant  

PERSON SPECIFICATION

  1. Should have a Master’s degree from a recognised Institution.
  2. Should have three years working experience in administrative services of a University or reputable Organisation.
  3. Should have good interpersonal skills.
  4. Should be computer literate.
  1. Age limit: must be below 55 years at the time of application
  1. JOB TITLE: ADMINISTRATIVE ASSISTANT (7 Vacancies)

Salary Scale:         M7

Responsible to:     Head of Department

Responsible for:    Secretary

PURPOSE OF THE JOB

  1. Supervise the support staff and ensure all records are properly kept.
  2. Supervise file movement system and provide appropriate guidance.
  3. Locate and attach appropriate files to correspondence to queries to be answered by various officers.
  4. Monitor an inventory of office equipment and furniture in the department.
  5. Follow up actions required at the Estates, Security and Medical sections.
  6. Assist in soliciting data information required from teaching and non-teaching departments
  7. Ensure cleanness of the offices.
  8. Ensure that the contracts are signed and adhered to.
  9. Provide technical (legal) support to various committees.

PERSONAL SPECIFICATION

  1. Bachelor`s degree and on-job training
  2. Must have effective communication skills and should be proficient in computer applications
  3. Must have an impeccable record of integrity.
  4. Must have good leadership and interpersonal skills.
  5. Performs any other official duties that may be assigned by the supervisor
  1. JOB TITLE: ADMINISTRATIVE SECRETARY (4 Vacancies)             

Salary Scale:         M7

Responsible to:     Head of Department

Responsible for:    Secretary

                             Office attendants

PURPOSE OF THE JOB

Responsible for general office administration and management of meetings.

MAIN FUNCTIONS

  1. Maintain and organize the office in an orderly manner.
  2. Typeset, receive, sort, distributing in-coming mails and general correspondence to appropriate officials.
  3. Dispatch, retrieve and supervise outgoing mails both internal and external.
  4. Organize meetings and conferences and compile and submit reports accordingly.
  5. Draft letters and respond to correspondences as instructed.
  6. Ensure that relevant documents for meetings and speeches are organized and produced on time and ensuring timely work and information flow to and from the office.
  7. Arrange the Head of Departments appointments for meetings within and outside the University.
  8. Prepare both local and international itineraries, confirming travel, freight and hotel reservations.
  9. Oversee the maintenance, storage, security and retrieval of files and documents to ensure that they are properly filed and readily available for use when needed by the relevant officers.
  1. Schedule appointments and screening requests for meetings, synchronizing and updating the University Secretary on the diary and schedules.

KEY OUTPUTS

  • Office organized and maintained.
  • Receive and dispatch mails and correspondences to appropriate offices.
  • Meetings organized.
  • Letters drafted and correspondences responded to as instructed.
  • University Secretary’s meetings arranged.
  • Local and international travel arrangements prepared.
  • Retrieval and security of files and documents maintained.

PERSONAL SPECIFICATION

  1. Bachelors’ degree in Secretarial Studies from an institution recognized by the National Council for higher Education.
  2. Excellent communication and interpersonal skills; must be computer literate with excellent document production skills and have knowledge appropriate proficiency in shorthand.
  • Three (3) years working experience in secretarial duties in a reputable organisation

6.           JOB TITLE:          ACCOUNTS ASSISTANT (2 Vacancies)

Salary Scale:                  (M12)

Responsible to:     Senior Assistant Bursar.

 PURPOSE OF THE JOB

Perform accounting activities related to payments.

 MAIN FUNCTIONS

  1. Prepare Vouchers for general payments.
  2. Write general Journal Vouchers.
  3. Adjust stock cards using journal vouchers.
  4. Posting stock cards using information from requisition sheets/issue notes.
  5. Charge coding payment voucher.
  6. Perform any other official duties as may be assigned by the University Bursar.

KEY OUTPUTS

  • Vouchers for general payments prepared
  • Stock cards using journal adjusted
  • General journal vouchers written
  • Stock cards posted
  • Coding payment vouchers charged

 

PERSON SPECIFICATION

  1. A minimum of an ordinary Diploma in Accountancy/Finance/Business Administration or its equivalent from a recognised awarding Institution.
  2. Should have good leadership and communication skills. 
  3. Should be proficient in using word processing, spreadsheet as well as computerized accounting systems software.
  4. Should have two years’ relevant experience from a recognized institution.

7.  JOB TITLE:  LABORATORY TECHNOLOGIST (1 Vacancy)

Salary Scale:         (M7)

Responsible to:     Director Health Services

Responsible for:    Laboratory Technician

PURPOSE OF THE JOB:

To manage the Medical Centre laboratory services and carry out specialized analysis for disease diagnosis, treatment, prevention and control of epidemics, and research.

MAIN FUNCTIONS

  1. Plan and budget for laboratory services in the Medical Centre.
  2. Participate in investigations of epidemic disease outbreaks.
  3. Participate in collection, handling, and analyzing specimens brought for investigation in the laboratory.
  4. Carryout laboratory analysis, interpreting results and submitting reports to the clinicians.
  5. Requisition and account for laboratory equipment, materials.
  6. Compile and submit reports to the Director Health Service.

KEY OUTPUTS

  • Planning and budgeting for laboratory activities carried out.
  • Laboratory investigations for the identification of epidemic disease outbreaks carried out.
  • Laboratory test results and treatment harmonized.
  • Clinical staff advised on proper collection, handling and transportation of specimen.
  • Laboratory equipment, materials and other resources requisitioned for, kept securely and accounted for.
  • Laboratory data compiled, analyzed and stored.
  • Appropriate disposal of laboratory wastes done.
  • Reports compiled and submitted.

PERSON SPECIFICATION

  1. Should have Bachelor’s degree in Laboratory Technology.
  2. Should have at least three years working experience in a recognised hospital/ Health Canter.

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