University Secretary
- Deputy University Secretary
- Principal Assistant Secretary
- Senior Assistant Secretaries
- Assistant Secretary
- Administrative Assistant
- Records Assistant
- Administrative Secretary
- Stenographer Secretary
- Office Attendant
Knowledge and Skills for Service
Office of the University Secretary
Welcome message from the University Secretary
I take this opportunity to welcome you to Kyambogo University. In a special way, I welcome all our parents, guardians, students, development partners and the alumni community to our Department. The University Secretary’s office is very central in the running of the University and as such coordinates the development of strategies and plans to improve service delivery to our esteemed stakeholders. We promise to continue to provide timely services and responses to the unique needs of our distinguished stakeholders.
The mandate of the Office of the University Secretary
The Office of the University Secretary is statutory and established under Section 33 of the Universities and Other Tertiary Institutions Act 2001 as amended. The main duties of the office are three, namely:
- The general administration of the University including the custody of the University Seal and administration of assets.
- Responsible for the management of finances, assets and human resources in accordance with the Public Finance Management Act 2015.
- Provision of secretarial services to Council and its Committees.
Vision, Mission, Objective and Core Values
Vision
To be an effective and efficient Department capable of facilitating the
teaching, learning and research processes at the University.
Mission
To implement policies, regulations and guidelines in the administration of the University assets, finances and human resources, coordinate revenue mobilization, efficient allocation and accountability of the University resources.
Overall Objective
To implement Policies, Regulations and guidelines in the administration of the University, mobilize financial resources and regulate their management to enhance the teaching, learning and research processes at the University.
The specific objectives of the Department are;
- To provide the secretariat to the Council and its Committees
- To coordinate the implementation of Council resolutions and policies
- To provide professional advice and guidance as well as interpretation of Council policies and decisions and to ensure their implementation.
- To coordinate the timely preparation of the University annual budget and work plan
- To monitor and track the utilization of capital and operational expenditure against approved plans and budget.
- To coordinate the procurement of goods and services and ensuring that all contractual obligations are fulfilled in accordance with the Public Procurement and Disposal Act
- To ensure that all recruitment, confirmation, promotion and discipline cases are dealt with in accordance with the Human Resources Manual
- To ensure efficient provision of medical services to staff and students.
- To ensure that legal, terminal and industrial relations issues are handled in accordance with Human Resources Manual and Laws of Uganda.
- To enhance revenue collection to finance the University core mandate
- To promote transparency and accountability for all University resources
- To provide advice and interpretation on the implementation of Council policies and decisions
- To coordinate the preparation of the annual budget and to ensure proper and efficient utilization of funds
- To maintain an efficient and effective financial Management system,
- To identify sources of and collect revenue for the University,
- To manage and safeguard stores and assets,
- To manage and control of commitment in line with quarterly expenditure limits,
- To ensure Commitment of LPOs only on the availability of funds,
- Responsible to Parliament in regard to financial administration,
- To take disciplinary action against an employee who fails to comply with the financial instructions.
Current Staffing
The current staffing of the University Secretary’s office is as follows;
| Name | Current Position | Phone | |
| Mr. Arthur Katongole | University Secretary | arthurkats2005@yahoo.com | +256-772419807 |
| Mr. Twinamasiko James | Deputy University Secretary | twinamasiko@kyu.ac.ug | +256-774286951 |
| Mrs. Stella T. Muhereza | Principal Assistant Secretary | smuhereza@yahoo.co.uk | +256-772669511 |
| Mr. Mukooza Charles | Senior Assistant Secretary | mukooza2008@gmail.com | +256-775300972 |
| Ms. Nakiguli Christine | Senior Assistant Secretary | nakigulic@yahoo.com | +256-789993391 |
| Ms. Namwonja Juliana | Senior Assistant Secretary | julianamwonja@gmail.com | +256-772463375 |
| Ms. Akulia Grace | Administrative Secretary | gakulia@kyu.ac.ug | +256-773652289 |
| Ms. Acanit Deborah | Stenographers Secretary | deborahacanit1921@gmail.com | +256-775140428 |
| Ms. Nakato Harriet | Records Assistant | nakaharry@gmail.com | +256-702337417 |
| Ms. Kobusingye Mary | Office Attendant | — | +256-774432570 |
Other University Sections attached to University Secretary’s office
The following Sections are under the office of the University Secretary;
Reporting Structure and Functional Units
Level 1
Chief Human Resources
- Directorate of Human Resource Office
University Bursary
- Finance Department
Level 2
Director Medical Services
- Medical Centre
University Engineer
- Estates Office
Principal Legal Officer
- Legal Unit
Chief Procurement Officer
- Public Procurement and Disposal Unit
Medical Center
The mandate of the medical centre is to provide health services to the Kyambogo University community that is students, staff, staff families and other individuals from the neighbourhood community.
Legal Unit
Legal Unit is involved in the management of cases on behalf of the University before Courts in liaison with the University external lawyers. The duties include preparation of briefs, preparation of witnesses for pre-trial and hearing and preparation of updates to the management.
Procurement and Disposal Unit
Procurement & Disposal Unit (PDU) is a Central unit responsible for procurement of goods, services and works for the entire University and her learning Centers.
Estates and Works Department
The Department of Estates and Works is the technical department of Kyambogo University, responsible for performing four basic roles, namely: The maintenance and upkeep of the entire University infrastructure, the execution of minor civil, electrical and mechanical engineering works, the supervision of capital project, the custody of the University property and technical Arm of University Management.